Privacy Policy

Last updated 30 September 2026.

# GROHIRE PRIVACY POLICY

Effective Date: [29/09/2026] Last Updated: [29/09/2026] Website: [https://www.grohire.com] Privacy Email: [privacy@grohire.com]

1. Introduction

Grohire (“Grohire”, “we”, “us”, or “our”) operates a skills-first recruitment and talent-verification platform connecting candidates, employers, recruiters, professional interviewers and educational institutions.

This Privacy Policy explains how Grohire collects, uses, stores, shares, protects and otherwise processes personal data when you access or use our website, applications, platform and related services.

By using Grohire, you acknowledge that you have read this Privacy Policy. Where applicable law requires consent, Grohire will obtain the required consent before processing personal data for the relevant purpose.

2. Who This Policy Applies To

This Privacy Policy applies to:

Candidates and job seekers.
Employers and recruiters.
Professional interviewers and evaluators.
Colleges and educational institutions.
Visitors to the Grohire website.
Users of Grohire applications and services.

3. Personal Data We Collect

Depending on how you use Grohire, we may collect:

Candidate Information

Name
Profile photograph
Email address
Mobile number
Location
Resume/CV
Education qualifications
Employment history
Skills
Certifications
Projects
Portfolio links
Preferred job roles
Preferred locations
Salary expectations
Career preferences
Assessment results
Interview results
Feedback
Grohire Rating
Job applications

Employer Information

Company name
Company profile
Recruiter name
Designation
Business contact details
Job descriptions
Hiring requirements
Recruitment communications
Subscription and transaction information

Professional Interviewer Information

Name
Professional experience
Qualifications
Skills/domain expertise
Professional profile
Availability
Interview records
Ratings and feedback
Payment information

College Information

Where colleges use Grohire's institutional services, we may process:

Student name
Student contact details
Course and department
Academic information
Skills
Assessment results
Interview results
Placement information
Career-readiness information

Technical Information

We may collect:

IP address
Browser information
Device type
Operating system
Login information
Usage information
Cookies
Log data
Security and fraud-prevention information

4. How We Use Personal Data

Grohire may use personal data to:

Create and manage user accounts.
Provide recruitment and job-search services.
Match candidates with employment opportunities.
Allow employers to search and evaluate candidates.
Process job applications.
Conduct skill assessments.
Conduct mock interviews and professional evaluations.
Generate candidate ratings and performance reports.
Provide career feedback.
Provide college placement and readiness services.
Process payments and subscriptions.
Communicate with users.
Provide customer support.
Improve the platform.
Detect fraud, abuse and unauthorised activity.
Maintain platform security.
Conduct aggregated and de-identified analytics.
Comply with applicable legal obligations.
Protect Grohire's rights and property.

5. Consent

Where consent is required, Grohire will request consent in clear and understandable language and will identify the relevant purpose of processing.

Consent will be limited to the personal data reasonably necessary for the specified purpose.

Where processing is based on consent, users may withdraw consent through the mechanism provided by Grohire, subject to applicable law and the consequences explained at the time of withdrawal.

The Digital Personal Data Protection Act, 2023 requires consent, where relied upon, to be free, specific, informed, unconditional and unambiguous, and provides for withdrawal with comparable ease.

6. Candidate Profile Visibility

Grohire is a recruitment marketplace. Candidate information may be made available to employers or recruiters for recruitment purposes depending on:

Candidate profile settings.
Job applications.
Employer search functionality.
Candidate consent where required.
The particular Grohire service being used.

Grohire will not represent that candidate contact information is private if the relevant product functionality actually makes it available to employers.

Candidates should be provided with appropriate controls or notices explaining:

What information is publicly visible.
What information is visible to employers.
What information is shared when applying for a job.
When contact details may be disclosed.
How profile visibility can be changed.

Grohire's technical implementation should always match the commitments made in this Privacy Policy.

7. Job Applications

When a candidate applies for a job through Grohire, relevant application and profile information may be shared with the employer or recruiter responsible for that opportunity.

The employer may independently process the candidate's information for:

Recruitment
Screening
Interviews
Selection
Background verification
Employment
Onboarding

Once information has been shared with an employer, the employer may become independently responsible for its subsequent processing.

8. Skill Assessments and Grohire Rating

Grohire may process:

Assessment questions and answers
Assessment scores
Interview performance
Interviewer feedback
Skill evaluations
Candidate ratings
Performance indicators

These may be used to generate a candidate's Grohire Rating or other performance information.

Grohire may make relevant assessment and rating information available to authorised employers or recruiters for recruitment purposes.

Ratings are intended to provide structured information and should not be treated as an absolute guarantee of employment performance.

9. Interviews and Recordings

Grohire may facilitate:

Mock interviews
Professional interviews
Candidate evaluations
Employer interviews
Video or audio interviews

Where an interview is recorded, Grohire will provide an appropriate notice and obtain consent or other lawful authorisation where required.

Recorded interviews may be used for:

Evaluation
Feedback
Candidate reports
Recruitment
Quality control
Dispute resolution
Platform improvement where legally permitted

10. Professional Interviewers

Professional interviewers may receive candidate information necessary to conduct an authorised interview or evaluation.

Interviewers must:

Use candidate information only for authorised purposes.
Maintain confidentiality.
Not misuse candidate information.
Not independently sell or distribute candidate information.
Follow Grohire's interviewer policies.

Grohire may collect interviewer qualifications, experience, ratings, interview history, availability and payment information.

11. Colleges and Institutions

Where a college or institution uses Grohire, student information may be provided to Grohire for:

Skill assessments
Mock interviews
Placement readiness
Student scorecards
Placement management
Recruitment
Institutional reporting

Grohire and the institution should maintain appropriate contractual and privacy arrangements governing such information.

12. Sharing of Personal Data

Grohire may share personal data with:

Employers
Recruiters
Professional interviewers
Colleges and institutions
Hosting providers
Cloud-service providers
Payment processors
Communication providers
Analytics providers
Customer-support providers
Security providers
Professional advisers
Legal and regulatory authorities where required
Business successors in connection with a merger, acquisition or restructuring

Grohire will share information only for legitimate and authorised purposes and subject to applicable law.

13. Sale of Personal Data

Grohire does not sell personal data as a commodity.

Candidate information may nevertheless be shared with employers or recruiters as part of Grohire's recruitment services. Such sharing is part of the platform's core functionality and should be governed by the applicable user notice, consent and profile-visibility controls.

14. Third-Party Service Providers

Grohire may use third-party providers for:

Cloud hosting
Authentication
Payments
Email
SMS
WhatsApp or communication services
Analytics
Customer support
Security
Fraud prevention
Video interviews
Assessment infrastructure

Such providers may process personal data on behalf of Grohire for authorised purposes.

15. Cookies

Grohire may use cookies and similar technologies for:

Login/session management
Security
Website functionality
User preferences
Analytics
Performance measurement
Marketing, where applicable

Users may control cookies through their browser settings, although disabling essential cookies may affect platform functionality.

16. Data Security

Grohire uses reasonable technical and organisational safeguards designed to protect personal data against:

Unauthorised access
Loss
Misuse
Alteration
Destruction
Unauthorised disclosure

Security measures may include access controls, authentication, encryption where appropriate, monitoring, backups and restricted employee access.

No internet-based service can guarantee absolute security.

17. Data Retention

Grohire will retain personal data only for as long as reasonably necessary for:

Providing services
Maintaining user accounts
Recruitment activities
Legal and regulatory compliance
Fraud prevention
Dispute resolution
Financial/accounting records
Enforcement of agreements
Legitimate business purposes

When information is no longer required, Grohire may delete, anonymise or securely dispose of it in accordance with applicable law and its retention procedures.

18. User Rights

Subject to applicable law, users may have rights relating to their personal data, including:

Access to information about processing.
Correction of inaccurate information.
Updating information.
Erasure where applicable.
Withdrawal of consent where processing is based on consent.
Grievance redressal.
Other rights provided by applicable law.

The DPDP Act includes rights relating to access, correction, updating, erasure in specified circumstances, grievance redressal and nomination.

Requests can be submitted using the privacy contact details provided below.

19. Grievance Redressal

For privacy questions, complaints or requests concerning personal data:

Privacy / Grievance Contact: [Name / Designation] Email: [privacy@grohire.com] Phone: [Phone Number] Registered Address: [Full Registered Office Address]

We will process grievances and privacy requests in accordance with applicable law.

20. Children's Data

Grohire is primarily intended for individuals seeking employment, recruitment or professional development.

Users must provide accurate information regarding their age where requested.

If Grohire introduces services intended for children or processes children's personal data, Grohire will implement the additional requirements and safeguards applicable under Indian law.

21. International Data Processing

Depending on our technology infrastructure and service providers, personal data may be processed or stored in India or other jurisdictions.

Where applicable law imposes requirements on cross-border processing or transfer, Grohire will implement the safeguards required by law.

22. Third-Party Websites

Grohire may contain links to employer websites, payment providers or other third-party websites.

Grohire is not responsible for the privacy practices of those third parties.

Users should review the privacy policies of third-party websites before providing personal information.

23. Marketing Communications

Grohire may send:

Service communications
Account notifications
Recruitment notifications
Assessment reminders
Interview notifications
Promotional communications

Where required, promotional communications will be subject to applicable consent and opt-out requirements.

Users may unsubscribe from marketing communications using the available mechanism.

Essential service and security communications may continue where necessary.

24. Automated Processing and AI

Grohire may use automated technologies or AI-assisted tools for:

Candidate-job matching
Recommendations
Screening assistance
Fraud detection
Content moderation
Analytics
Platform improvement

Automated outputs may contain errors and should not be treated as infallible.

Where applicable law requires additional safeguards or human review for significant automated decisions, Grohire will implement the required safeguards.

25. Changes to This Privacy Policy

Grohire may update this Privacy Policy from time to time.

The updated version will be published on the Grohire platform with a revised “Last Updated” date.

Where legally required, Grohire will provide additional notice or obtain consent before implementing material changes.

26. Governing Law

This Privacy Policy is intended to operate under applicable Indian laws, including applicable data-protection and information-technology laws.

Specific legal requirements may differ depending on the user's location, the service used and the nature of the processing.

27. Contact Us

For questions concerning this Privacy Policy or Grohire's data practices:

Grohire Website: [https://www.grohire.com] Email: [privacy@grohire.com] Phone: [Phone Number] Registered Office: [Full Address]

Important Implementation Note

This Privacy Policy should only be published after Grohire's actual product controls match the statements above.

In particular, Grohire should implement:

Candidate profile visibility controls.
Clear consent records.
Consent withdrawal mechanism.
Employer access/contact-data controls.
Interview recording consent.
Data deletion/retention workflow.
Privacy grievance workflow.
Employer/interviewer confidentiality agreements.
Data-processing agreements with relevant vendors.
Security and breach-response procedures.

India's final Digital Personal Data Protection Rules, 2025 were notified with a staged commencement structure, so Grohire should review the applicable requirements and implementation dates when launching or updating the platform.